Guest Post by Neetu Singh, who is a creative cum technical writer focusing on cloud computing, business intelligence/ analytics, SMAC, CRM, ERP and human resource technologies and writes for Sage Software Solutions Pvt. Ltd., a leading provider of budget and user-friendly enterprise management solutions to small and mid-sized businesses in India.
Well-managed business is a desire for every entrepreneur, for whom investing money is a big deal.Be it hiring a crowd of professional managers or buying best in market ERP software, entrepreneurs as well as business leaders today are going to a great extent to stay ahead in the competition to take their business to the top.
While business managers can use their experience and expertise to manage the business, ERP software is well known in assisting complex business tasks easily with the help of, business management modules, automation, mobile access and cloud storage, taking enterprise resource planning to another level. To add more to it, ERP software can provide precise reports and statistics, which can be utilized by the managers in strategizing and planning future processes
However, no matter how good your ERP software is, if it does not suit your business or if your employees cannot adapt to it, it is an effort wasted. Thus, choosing the right ERP software at the right time and from the right ERP vendor becomes essential.
How To Choose The Right ERP Software For Your Business?
The very first step while choosing your ERP software is asking you are you ready to take the big step. ERP software is business management suites that may need you to put in substantial amount of time and finance for a smooth and successful implementation.Thus, asking yourself the following question can help you take better decisions.
- Do you actually need the ERP software?
- Is it the right time to make a big change?
- Can your implementation not take a toll on your processes?
- Are your employees and managers ready?
- Most importantly, are you ready?
If you hear yourself say yes, read on to know how you can get a right ERP software for yourself.
Knowledge beats it all, a thorough knowledge of the market, the product and the service provider can ease up the selection process, and help to segregate the best from the rest. Hence, having the following knowledge can assist you to gain the ERP software your company needs.
It is very pivotal for you to know what the company’s requirements are;knowing what you are expecting from your software can simplify the selection process and provide a seamless implementation. Thus, before you start hunting for your ERP software, evaluation of what features might come in handy for your business is necessary.
Not all ERP software are a 100% fit to the processes of the company. There will always be a 40% – 30% customization required to integrate your unique processes with the present one. Your ERP service provider should be able to first understand your requirements in depth and then, be able to customise the software as per your domain or niche. However, it is also necessary to keep a track on all the customization being made, as it not only increases your budget but also makes the software more complex to use.
3. Ease of Use
The ERP software should be easy to use, as the personnel using it, may or may not be familiar with technology. Moreover, ease of use does not only refer to its usability, it should be easy to interpret as well as provide lesser navigation for faster data input and analyzation. Same way, automation, precise report generation, etc. are constraints to be looked for while selecting your ERP software
Working from a single workstation is a tale from the past. Your modern day ERP software should provide you with access to all your important data anytime, anywhere and on any device. The connectivity to the cloud server, allows you to securely save the data that can be accessed by reps who have the authority for the same. Mobility and accessibility saves time and provides you with a 24×7 business management system and thus, another aspect to be looked for.
ERP software keeps all your important and private information safe, while making it accessible to the authorised personnel only. Leak or loss of these data can have a devastating effect on the company.Thus, an ERP software provider should assure data security from security hacks as well as security from loss of data due to the system crash or virus.
6. Service Providers
An experienced ERP service provider takes care of his clients at each stage of development, assisting and guiding for optimum result. ERP software providers should also provide tech support, keep the software up to date with the market and provide scalability when the clients want to scale up. Top ERP software vendors are needed to provide top-notch service and customer satisfaction to help their client stay abreast with their competitors. Thus, their past implementation history and service list should be put into consideration while choosing the software too.
7. Technical Expert
A technical expert can pinpoint the weak pillars of your business, and can help you with proper implementation prices while minimizing expenses and time consumption. To add more to it, they can design training programs for your employees, for easy adaptation to the new software.These technical experts can act as a liaison between the company and the ERP service provider where he can communicate with both of them and see to it that there is no ambiguity in understanding what is to be done and what can be done.
Summing It Up
Choosing the right ERP software for your business is a matter of patience, wherein, every step has to be taken cautiously. Choosing the right ERP software with wit and care can skyrocket your business as FedEx and Whirlpool did but a bad decision and you may be breaking Hershey’s 100m$ failure. Thus, observe, analyse, verify and choose your ERP software, and give your business firm wings to fly!